For those SharePoint Online Admins who are responsible for licensing and site cleanup, this post is for you. A great write-up on this can be found here, however for brevity’s sake, the important information is listed below:
Note – While the above references SharePoint 2010, using the MySites Moniker for people’s personal SharePoint sites, SharePoint Online 2013 references SkyDrive Pro as the new name for this feature. While the above reference is to SharePoint 2010, the SkyDrive Pro/MySite “clean-up” process is still used in SharePoint 2013.
The My Site Cleanup Job is responsible for deleting user profiles and My Sites of those users. This includes the following activities:
- Remove user profiles that are queued for deletion.
- If those users have a My Site, assign the user’s manager as the SPSite.SecondaryContact. Email the manager letting them know that the user’s My Site will be deleted in 14 days.
- 11 days after the first notification, email the manager again letting them know that the My Site will be deleted in 3 days.
- After a total of 14 days, delete the MySite.